Book a room

BrightBooking helps you with the process of finding and booking a meeting room that suits your needs.

There are several ways of booking the room, it is always at your fingertips:

  1. Book via the smartphone app
  2. Book via the room calendar (Outlook / Office365 / Google G Suite)
  3. Book via the web portal
  4. Book via the room display
  5. Book via the map viewer

Book via the smartphone app

 Search for a suitable room

  • Log in to the app and choose 'Search room'
  • Choose the date, length and type of room you need
  • Choose a starting time
  • Enter a subject
  • Choose 'Confirm'

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Book via the room calendar (Outlook / Office365 / Google G Suite)

  • Open your personal calendar in Outlook / Office365 / Google G Suite
  • Schedule an appointment
  • Invite/choose a room
  • Sent the invitation
  • The room will process the invitation
  • BrightBooking will synchronize the room calendar

Book via the web portal

Option 1: Search for a suitable room

  • Log in to the portal and choose 'Search'
  • Choose the date, length and type of room you need
  • Choose a timeslot
  • Enter a subject
  • Choose 'Book'

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Option 2: Use the timeline

  • Log in to the portal and choose 'Timeline'
  • Choose the date, length and type of room you need
  • Choose a timeslot
  • Enter a subject
  • Choose 'Book'

portal_timeline_and_book.gif

Book via the room display

Option 1: Book now (ad-hoc booking)

  • You're walking to an available room, and you want to book that room directly
  • Choose 'BOOK' on the room display
  • Select the period you want to book from the presets
  • (ways to authenticate & period presets are configurable by the administrator)

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Option 2: Future booking

  • You're walking to a room, and you want to book that room for some time in the future
  • Choose 'BOOK' on the room display
  • Choose 'SEARCH' to search for a moment in the future
  • Choose the date and choose an available period
  • Enter the details of the booking (start time, duration, subject)
  • (ways to authenticate & period presets are configurable by the administrator)

roomdisplay_search_and_book-en2.gif

Book via the map viewer

The map viewer is meant to be placed on a touch display at the entrance of a floor or a building.

  • Choose a floor/building on the right hand side
  • Select an available room
  • Choose a preset 'quick booking', or an available period
  • (ways to authenticate & period presets are configurable by the administrator)

mapviewer_search_and_book-en2.gif

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