Room & desk profile configuration

The room & desk profiles are very similar, and hold shared setting for the rooms or desks.
For general information about profiles, please refer to the general 'profiles' article.

Room settings

Email address failures:
The email address used to send notifications of issues as reported on the room display.

Language:
By default the language is inherited from the general settings, but you can choose another language. The language configured here is the language shown on the room displays.

Stopping/Extending booking allowed for:
This settings is used to set who can stop and extend a booking (in the portal, app and room display). If set to 'Everybody' than no authentication will be needed at the room display. 

Deleting booking allowed for:
This settings is used to set who can delete a booking (in the portal, app and room display). If set to 'Everybody' than no authentication will be needed at the room display. 

Booking mode:
This setting determines if the room or desk can be booked or if it is a non-bookable room or desk. Non-bookable means the room or desk cannot be booked, and the status will depend on sensoring.

No-show detection:
The no-show detection measures if someone is showing up. If enabled, you will need to set the period in which the person should show up. If the person is not showing up within the set period, the booking will be stopped, so the room or desk will be available again.
Detected no-shows are registered and can be viewed in the analytics.

Occupation detection: stay occupied...:
If a room or desk is non-bookable, the sensoring determines the state of the room or desk. But in most cases, it's not advisable to have the room or desk available the minute someone leaves.
This setting let's you configure how many minutes the room or desk should stay occupied after someone leaves.

Authentication (on room display and mapviewer)

Anonymous:
Configures if it is possible to book the room or desk on the room display and/or mapviewer without authentication. These bookings will be marked as 'anonymous' as the organizer is not known. 

Pincode:
Configures if it is possible to book the room or desk on the room display and/or mapviewer using a pincode (as configured at the users details). 

NFC:
Configures if it is possible to book the room or desk on the room display and/or mapviewer using an nfc card (as configured at the users details). This option will show up if you enable NFC support at the general settings. Obviously the hardware should be equipped with support NFC readers.

Quick booking suggestions

At the room display, map viewer and app these quick booking suggestions are used to give options for ad-hoc booking, and for extending a booking.
You can use two types of quick booking suggestions:

  • Duration: an amount of hours/minutes, for example 10 minutes or 1 hour
  • Fixed time: a time of a day, for example 5:30 PM, so you can book a desk for the whole working day easily

Opening hours

The opening hours define the regular opening hours of the room and desk. This is used for searching for available rooms and desks (default only within opening hours). 
It can also be used as default setting for the room displays to turn to 'night mode'.

 

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